6Nov2007Meeting - Utah Open Source Collective

Utah Open Source

Meeting Minutes

6 November 2007

Attendees

Clint Savage (herlo)

Will Smith (undertakingyou)

Doran Barton (fozz)

Jayce Hall (jayce^)

John Anderson (sontek)

Stephen Shaw (decriptor)

Emily Shaw (memilyrae)

General Housekeeping

501C3 Licensing – herlo & memilyrae
Set up SSL on websites – undertakingyou & herlo
Project Management; E-Groupware - undertakingyou
Bank account balance – memilyrae
- possibly use about $2000 for new equipment; $3000+ for seed money
Link to Herlo for updated video (with correct date) – fozz
Monthly Newsletter – mindjuju
- need speakers names 2 weeks early to put in newsletter – all groups
- speaker recap in following newsletter
- send to companies – herlo
webmail & scheduling calendar - undertakingyou
- separate groups and core
- need mail client to subscribe to Zembra or Boonee (?)
- needs to be able to automatically gather dates from blogs to add to calendar
- more/other mailing lists
Sign legal papers – sontek and jayce^ - from memilyrae
Change wordpress to go year by year – herlo & undertakingyou

Conference Planning

Conference Details
- Conference Location – Fozz
  - Rob has SLCC connections
  - Dan Pope wants to help – herlo (send info)
  - Re-approach Celebration Center
  - Other ideas: E-Center (what about concerts?)
Schedule finalized 3 months before conference
Keynote
- pick one in the area, one out of area.
- Set time limits
  - Perens video – problems in some browsers. Change to Flash? Red 5? Ming? - Will
Talking to Sponsors – Decriptor
- DirectPointe, GuruLabs, Omniture
- Start recruiting new sponsors in January
Perks for Sponsorship
- Gift Bags? Payments? Other?
Meeting with current sponsors – show what we have to offer to build their business
- November?

Other Topics

Need hardware for (mail) server – anyone willing to donate?
- Set up and deploy – undertakingyou
UTOS on Twitter
Widget, iCals, RSS aggregate for calendars (???)
Phone Conference and IRC meetings
- Soft phone – ask Jared – herlo
Cheap shared hosting
Large conference meeting
- Get 2007 sponsors involved
- Sponsors and community ask questions
- Sponsors to get their customers interested in attending and presenting
Host/Have monthly events
How do we reach out to other “geek” groups?
- Trek (pacard, Spock)
- Mascots (tux, beasty)
- educational groups

Dates to Remember